Administrative Assistant/Office Manager - Survey Department

DMK Associates, Inc. is seeking a reliable Administrative Assistant/Office Manager for our Surveying department located in Englewood, FL. This position requires someone who is hardworking with an upbeat personality. Previous office experience is desirable.

Responsibilities include:

  • Answer phones
  • Take property information from builders, realtors, contractors, and homeowners
  • Research properties on Sarasota, Charlotte, and Lee County web sites
  • Set up new projects in Ajera and adding new phases to existing projects
  • Prepare estimates and proposals with the assistance of the Survey Manager
  • Prepare and submitting FEMA Elevation Certificates with the proper field photos
  • Preparer work orders for field crews
  • Enter field crews time sheets daily
  • Generate invoices
  • Create new project files on server and scan and save all documents related to the project into the job file
  • Manage petty cash
  • Perform clerical duties such as copying, scanning, filing, and data entry
  • Run errands – post office, drop off documents
  • Keep track of office supplies

The ideal candidate should meet the following criteria:

  • Must be highly motivated, organized, and detail-oriented
  • Ability to multi-task
  • Ability to prepare correspondence and reports with complete accuracy
  • Ability to plan, organize, and coordinate work activities
  • Ability to communicate effectively
  • Ability to perform with a high degree of accuracy and attention to detail

Qualifications:

  • High school diploma
  • Valid driver’s license
  • Self-starter
  • Strong team player
  • Quick learner
  • Polished personal appearance
  • Proficient in Microsoft Office, including Excel and Outlook
  • Familiarity with Ajera software is a plus

Pay Scale: Commensurate with experience, skill level and responsibility. The position will be eligible for paid health insurance, 401k participation, long term disability insurance, liberal personal time off (PTO) and holiday pay.

 

Posted 4/29/2020

To apply, please use the form below to submit your resume and contact information. If you have any questions, please call our HR department at (941) 412-1293, ext 249